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Attendees: James Marquart,  Arne Almquist, Katrina Brent, Dan French, Derina Holtzhausen, Lynn Maurer, Brenda Nichols, Joe Nordgren, Bob Spina, and Victor Zaloom

I. Approval of Dean’s Council Minutes dated April 9, 2019.

The minutes of the Academic Dean meeting, dated April 9, 2019, were approved as written.

II. Library Presentation – Arne Almquist

Dr. Almquist gave a Power Point presentation entitled “From Vision to Reality – A Vision for a 21st Century Library at Â鶹ӳ»­Ó°Òô”.  He indicated his plans to share this information with the Department Chairs and it was recommended he reach out to the Chair of CID (Council of Instructional Departments).

III. SACS Credentials – Theresa Hefner-Babb

Dr. Hefner-Babb reminded the deans of several out standing items related to SACS preparations.

• Every faculty member must have his/her vita populated in Concourse. It is actually a requirement of Texas Law HB 2504 that faculty post a vita annually. Note : If the person is not teaching, the vita cannot go in Concourse, but can be emailed to Dr. Hefner-Babb.
• All courses must have syllabi filled in. Please remind department chairs to submit reports to Kathy Wood for Spring 2019.
• The deadline for all vitas required for SACSCOC standard 5.4 and 6.2.b is Friday, May 10th.
• The Office of Planning and Assessment is reviewing faculty qualifications for standard 6.2.a and full-time faculty adequacy for 6.2.b. It is requested that responses to inquiries be made in a timely manner. The Faculty credential files will be submitted on Campus Labs June 19th.
• WEAVE Reports for academic units are due by June 1st. Please be timely in submitting reports.
• 2019/2020 assessment plans are due between July 1st and July 15th in the new WEAVE Education software.

IV. Tolling the Tenure Clock – Bob Spina

A faculty member in the College of Education is requesting to “toll the tenure clock”. This faculty member was given 2 years credit towards tenure upon hire but due to a family tragedy, gave those years of credit back.  Now, due to other personal issues, this faculty member is requesting to toll the tenure clock.  Dean Spina made the recommendation to let this person toll the tenure clock and the recommendation was approved by the Academic Council of Deans.

V. Format of P&T Files – Brenda Nichols

Handouts were given out regarding some modifications in the format for tenure and promotion files. Areas that are different from what is currently posted on webpages were highlighted in yellow.  The changes will be added to webpage in the next couple of weeks.

VI. 2019-20 Tenure & Promotion Schedule for Approval

The 2019-20 Tenure & Promotion schedule was distributed. The deans voted and the schedule was approved as written.

VII. Other

Dan French – A situation with a tenured faculty member within the College of Business was discussed with the academic deans.

Joe Nordgren – Handouts given with 2019 May Mini Guidelines. May Mini F3.2s are due tomorrow, May 8^th.  In addition, summer F3.2s are due June 3^rd for POT 1, 2, 4, and 11. 

VIII. Adjourn